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office manager

A professional who coordinates activities of clerical personnel in establishment or organization. Responsibilities include:

  • Analyses and organizes office operations and procedures, such as typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.
  • Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
  • Establishes uniform correspondence procedures and style practices.
  • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
  • Plans office layouts and initiates cost reduction programs.
  • Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
  • Prepares activities reports for guidance of management, using computer.
  • Prepares employee ratings and conducts employee benefit and insurance programs, using computer.
  • Coordinates activities of various clerical departments or workers within department.
  • May prepare organizational budget and monthly financial reports.
  • May hire, train, and supervise clerical staff.
  • May compile, store, and retrieve managerial data, using computer.
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